Event Coordinator

Events Coordinator

· Join our events team and help support and coordinate the delivery of high-quality events that make a memorable and real difference

· Join a compassionate, purpose-driven team

· Permanent part-time role based in Malvern

We are looking for a part time Event Coordinator to support the planning and delivery of high-quality Fundraising Events that create meaningful experiences for our supporters and directly contribute to the work of Very Special Kids.

Working closely with the Fundraising Events Specialist and wider Fundraising & Marketing team, you will coordinate event logistics end-to-end across a range of campaigns and events, helping to ensure each event is well planned, smoothly delivered and financially successful.

Key Responsibilities

· Coordinate the end-to-end planning and delivery of fundraising events, including timelines, run sheets and operational plans.

· Coordinate event logistics including venues, catering, AV, production, registrations, site plans, parking requirements and event-day operations.

· Liaise with suppliers, venues, contractors and volunteers, obtain quotes, and help ensure services are delivered to agreed timelines and standards.

· Assist with risk assessments, safety plans, permits and onsite checks, and help monitor crowd flow and event compliance requirements.

· Work collaboratively with internal teams to support event promotion, ticketing, collateral, signage, volunteer coordination and stakeholder communication.

· Assist with event budgets, invoice processing, equipment coordination, pack down, venue handover and post-event reporting and debriefs.

About you

· You are a highly organised and proactive event professional who enjoys coordinating moving parts, building strong working relationships and helping deliver exceptional events.

· Relevant qualifications in Event Management, Marketing or a related discipline are preferred,

· Minimum 3 years’ with proven experience coordinating events end-to-end.

· Strong organisational and project management skills, with the ability to manage competing priorities.

· Excellent interpersonal and communication skills, with the confidence to work with internal teams, suppliers, guests, participants and volunteers.

· High attention to detail, practical problem-solving ability, and a proactive approach to supporting smooth event delivery.

· Proficiency in Microsoft Office, experience in Salesforce and peer-to-peer platforms desirable.

· A compassionate, energetic and values-driven approach, with the ability to work collaboratively, show initiative and remain effective under direction.

About Very Special Kids

At Very Special Kids, we believe that all children and young people have the right to a quality of life, no matter how long or short their life may be. We are a highly respected organisation with circa 100 employees and over 450 volunteers who provide essential, free-of-charge, palliative care services for children and young people living with a life-liming condition. Very Special Kids provides specialist services for the whole family, including counselling, peer support, bereavement support and respite or end of life care at Victoria’s only hospice for children and young people.

To be successful in this role, you’ll bring:

· Proven experience in coordinating the end-to-end planning and delivery of events

· Qualities that thrive on detail, enjoys juggling multiple priorities, communicates confidently with internal and external stakeholders

· Proactive, hands-on approach to delivering exceptional events in a purpose-driven environment.

· Exceptional organisational and communication skills

· Passionate about creating memorable experiences that make a difference

At Very Special Kids, we nurture and foster a culture where our team is empowered, supported and safe through the process of caring for children, young people, and families. Very Special Kids is committed to the safety, wellbeing and inclusion of all children. Our Child Safety Policy, Rights of the Child Charter and Charter of Rights outlines our commitment to child safety and the expectations we have for staff, contractors and volunteers when working with children and young people.

As part of our diverse, expert team you will have access to education and training to enhance your personal and professional development; expert specialist resources; and the well-being support you need to make a bigger impact in the lives of children, young people, and their families.

Very Special Kids offers its employees a unique and rewarding environment including a supportive team, beautiful setting conveniently located in Malvern close to Glenferrie Road shops, parking and transport in Malvern, salary packaging, health & wellbeing initiatives, and targeted individual development plans.

At Very Special Kids, our goal is for our workforce to reflect the diverse community we serve. We continually seek to employ people of any gender, age, religion, sexual orientation, with a disability, Aboriginal Australians and varied cultural backgrounds. If this sounds like you, please take a look at the position description on our website www.vsk.org.au and apply.

Applications are open until Sunday 14 June 2026. Please include a cover letter, addressing the key selection criteria and an updated copy of your resume via ***email_hidden***. We will review applications as they are received.

Very Special Kids is committed to providing a child-safe environment and requires all staff to have Working with Children Check and Police Record Checks. Clinical Services staff are also required to provide evidence to demonstrate vaccination against COVID-19 and seasonal flu vaccinations.