Executive Assistant | Gold Coast | Real Estate

The Opportunity

A rare opportunity to step into a key support role inside a boutique Southern Gold Coast real estate business that is building serious momentum.

This is not a corporate environment where you're hidden behind layers of management. You'll work directly alongside the Director and become a genuine part of the day-to-day operations, helping keep the business running at a high level while being trusted with real responsibility from the beginning.

The agency has built a strong reputation through professionalism, relationships, and delivering a premium client experience. They are now looking for the right person to become an integral part of the team as growth continues.

This role offers flexibility, variety, and the chance to work closely with someone deeply experienced in the industry while developing valuable long-term skills yourself.

What makes this different

This is a close-knit, high-trust environment where your contribution genuinely matters.

You're not stepping into a rigid admin role where every day looks the same. You'll be involved across operations, communication, scheduling, client coordination, and supporting the Director wherever needed to keep things moving smoothly.

For the right person, this becomes far more than just "another admin job". You'll have direct exposure to the inner workings of a successful real estate business and become someone the team relies on daily.

The role

As Executive Assistant, you'll work directly with the Director to support the business across a wide range of tasks and responsibilities.

You'll be managing schedules, handling communication, coordinating appointments and follow-ups, maintaining CRM systems, preparing documents, and helping ensure nothing slips through the cracks.

This role suits someone who enjoys being organised, takes initiative naturally, and thrives in a fast-moving environment where no two days are exactly the same.

The day-to-day

• Managing the Director's calendar, appointments, and correspondence

• Preparing documents, reports, and presentations when required

• Coordinating meetings, follow-ups, and ongoing communication

• Acting as a professional first point of contact for clients and enquiries

• Supporting CRM management and maintaining accurate records

• Helping keep operations running efficiently behind the scenes

Who this is for

This role suits someone who enjoys being relied upon.

You're organised, proactive, and naturally think ahead. You communicate well, present professionally, and take pride in doing things properly.

You don't need to come from a real estate background to succeed here, although previous industry experience will absolutely be valued. What matters most is attitude, reliability, professionalism, and the ability to handle responsibility confidently.

You'll likely do well in this role if you're someone who enjoys variety, likes staying busy, and prefers working closely within a small team rather than being another number in a large office.

You have

• Experience in an Executive Assistant, administration, office support, or similar role

• Strong written and verbal communication skills

• Excellent organisation and attention to detail

• Confidence using Microsoft Office and/or Google Workspace

• The ability to work independently and use initiative

• A professional, personable, and reliable approach

What's on offer

• Casual position offering approximately 25-35 hours per week

• Up to $35/hour depending on experience

• Flexibility built into the role

• Direct mentorship and exposure working alongside the Director

• A supportive, professional, and close-knit team environment

• Long-term opportunity within a growing business

Ready to Apply?

If you're looking for a role where you'll be trusted, valued, and genuinely involved in the business, this opportunity is worth exploring.

Coen Fryer

***email_hidden***

0416 007 840

All applications will be held in strict confidence. Only shortlisted candidates will be contacted. Thank you for your understanding.