Project Management Officer

Project Coordinator – Technology & AI Programs

Sydney | Hybrid Working | Initial 6-Month Contract

We’re partnering with a purpose-led organisation currently delivering a growing portfolio of technology and AI transformation initiatives and are looking for a proactive Project Coordinator to support multiple concurrent programs within a fast-moving PMO environment. This is not a traditional admin-style coordination role.

You’ll work closely with a Program Manager and play a hands-on role across governance, scheduling, reporting, stakeholder coordination, risk management, and delivery support across a range of enterprise technology initiatives.

The environment is collaborative, evolving, and delivery-focused, making this a great opportunity for someone who enjoys taking ownership and helping drive outcomes.

What you’ll be doing

• Supporting delivery across multiple technology and transformation initiatives simultaneously
• Managing project schedules, RAID logs, dependencies, risks, and actions
• Preparing status reports, governance packs, meeting minutes, and stakeholder updates
• Coordinating Steering Committees, workshops, and project governance activities
• Working closely with engineers, architects, delivery teams, vendors, and business stakeholders
• Supporting resource planning, budget tracking, and financial reporting
• Helping improve PMO processes, reporting standards, and delivery workflows
• Operating across Agile, Waterfall, and hybrid delivery environments

What we’re looking for

• Experience in a Project Coordinator, PMO, Delivery Coordinator, or Project Manager role
• Background supporting technology, infrastructure, digital, or transformation programs
• Strong stakeholder engagement and communication skills
• Ability to work proactively and independently in evolving environments
• Experience managing multiple priorities and concurrent workstreams
• Strong governance, reporting, and organisational capability
• Experience with tools such as Jira, Confluence, MS Project, Smartsheet, Monday.com or similar

AI & Modern Ways of Working

This environment is actively investing in AI-enabled delivery practices, so we’re particularly interested in candidates already using tools such as ChatGPT, Claude, Copilot, or Gemini within their day-to-day workflow.

Examples may include

• Meeting summaries and action tracking
• Reporting and documentation
• Stakeholder communications
• Workflow and productivity improvements
• PMO and governance support activities

You do not need to be an AI specialist, but practical usage and curiosity around AI-enabled delivery is highly regarded.

If you’re interested in hearing more, apply now or reach out directly for a confidential discussion. Email: ***email_hidden***